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CONTACT FORM PRIVACY NOTICE
1. Data Controller
In accordance with the Turkish Personal Data Protection Law No. 6698 (“KVKK”), Polvius Teknoloji A.Ş., operating under the polvius brand (“polvius”, “we”, “us”, or “our”), is committed to protecting your personal data and respecting your privacy.
This Privacy Notice explains how we collect, process, store, and protect the personal data you provide when using the contact form available on our website.
2. Personal Data We Collect
When you submit an inquiry through our contact form, we may collect and process the following personal data:
- Full name
- Email address
- Message content and any additional information you voluntarily provide
3. Purposes of Processing Personal Data
We process your personal data for the following purposes:
- Receiving, reviewing, and responding to your inquiries
- Providing information about our products and services upon request
- Evaluating project proposals, business opportunities, and collaboration requests
- Managing communications related to your requests
Your personal data will only be processed to the extent necessary for these purposes.
4. Methods of Collection and Legal Bases for Processing
Your personal data is collected electronically when you complete and submit the contact form on our website.
Depending on the nature of the processing activity, your personal data may be processed based on the following legal grounds under Article 5(2) of the KVKK:
- Article 5(2)(c): Processing is necessary for the establishment or performance of a contract, provided that it is directly related to the parties to that contract.
- Article 5(2)(f): Processing is necessary for the legitimate interests of the data controller, provided that it does not prejudice the fundamental rights and freedoms of the data subject.
5. Sharing and Transfer of Personal Data
Your personal data may be shared, where necessary, with third-party service providers supporting our IT infrastructure, web hosting, communication systems, and related business operations.
Such transfers will be limited to what is necessary for the purposes described in this Notice and carried out in accordance with applicable data protection legislation.
Where personal data is transferred outside Türkiye, such transfers will be subject to the requirements and safeguards set out in Article 9 of the KVKK.
6. Retention of Personal Data
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected and to comply with applicable legal obligations.
Once the applicable retention period expires and there is no longer a lawful basis for processing, your personal data will be deleted, destroyed, or anonymized in accordance with applicable legislation.
7. Your Rights as a Data Subject
Under Article 11 of the KVKK, you have the right to:
- Learn whether your personal data is being processed
- Request information about the processing of your personal data
- Learn the purposes of processing and whether your data is used accordingly
- Know the third parties to whom your personal data is transferred, whether domestically or internationally
- Request correction of incomplete or inaccurate personal data
- Request deletion or destruction of your personal data under the conditions specified by law
- Request notification of corrections, deletions, or destruction to third parties to whom your data has been transferred
- Object to decisions made exclusively through automated processing that produce an unfavorable result concerning you
- Request compensation for damages resulting from unlawful processing of your personal data
You may exercise your rights by contacting us at info@polvius.com or through other application methods prescribed by applicable legislation.
Data Controller: Polvius Teknoloji A.Ş.
Website: https://www.polvius.com
